Thursday, July 9, 2009

Mysteries in Data Entry

I check a tutor sheet for 5/15/09. One of the students on the intake
form is listed as:

Susan Bivian (w/ Mick)

I think, ah, two students have come in to the writing center. Susan
signed in and she didn’t know Mick’s last name, so she just wrote
“Mick.”

Then I get to the next tutor form for 5/15/09 where one of the
students on the intake form is listed as:

Susan Bibiano (w/Dick)

That’s funny I think, so I consult the tutor names on the intake form
and discover that on 5/15/09 both “Mick” and “Dick” were serving as
tutors, so these Susans visited both tutors, and that cuts the numbers
of visits from 4 to 2.

Then I look them up in the student rolls to find their schools. There
is no Susan Bivian. There is no Susian Bibiano.

There is one student, a Susan Biliano. So I note it with a star on the
intake forms, and then add 1 writing center visit to the column for
the “PATH” school on 5/15/09.

That’s 1 visit out of a total of around 1500 I have to sort through.

O.J. would make it clear that it's part of his tutors' jobs to spell their students name correctly on the intake sheet (ask them to do it, or just ask them how to spell them. He'd also encouraged them to only make one entry, per student, per visit. But then, O.J. wonders why anyone in this day and age is still doing handwritten intake sheets, rather than using an online scheduling and data entry form, or at least adding the pertinent information to an excel spreadsheet.

1 comment:

Progeny of Trystero said...

O.J. simply didn't understand the disturbing lack of a technological infrastructure, in schools, and for the nearly 60% of students who don't have internet access in their homes.